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Struggling to manage your business through spreadsheets?

If you’re struggling to manage your business through spreadsheets it may be time to look for a new solution. Spreadsheets are now 50-years-old and while they still have their place, your business could be suffering if you haven’t moved on with technology.

Here are some signs that your business has outgrown spreadsheets:

Difficult to collaborate and share information

Are you emailing several versions of your spreadsheet around, finding it difficult to track the latest version between multiple colleagues?

Your business could be at a disadvantage without a single “live” view of your data. Outdated data can be damaging to customer relations and have a negative impact on decision making.

Struggling to create reports

Spreadsheets are flat in structure making it difficult to gain meaningful insights into your business data. Generally, you need to generate reports manually which can become time consuming and very error prone. Your business could be missing out on meaningful insights which could be costly, preventing you from identifying and resolving issues early.

Lack of security around your data

If spreadsheets become your single source of truth for your business, you may be exposing your business to a huge security risk!

All your data is exposed to anyone who can get their hands on your spreadsheet, and there isn’t the ability to restrict who can see what. You are also leaving your business vulnerable as the data could be easily manipulated and/or copied to a compromising source whether intentional or not.

Dependencies on other data sources

If you are tracking something in a spreadsheet but relying on other sources (applications, databases or additional spreadsheets) for additional data then you could be wasting valuable time by constantly switching context between applications.

How could a web application help?

A well-designed web or mobile application enables you and your colleagues to contribute to a single data source avoiding duplication and inaccuracy of data. Your application can be made accessible via a login and available securely 24/7 from any device with an internet connection. Reports can be easily compiled in real time providing valuable insights to improve decision making and help resolve operational issues early.

Many small businesses don’t stay small for long and working from spreadsheets isn’t a viable solution in the long term.

Talk to us today to discuss next steps in migrating your business away from spreadsheets.

Web applications for your business!

What is a web application?

Web applications run through web browsers (Chrome, Internet Explorer, Safari, Firefox etc) unlike traditional applications which run on a single PC or server. They require no complex installation process as the browser provides all the functionality required. Web applications can be accessed from any device with a web browser – desktop, laptop, tablet or phone!

How can web applications help improve my business?

Web applications provide a central source for customers/employees to interact with your business. This makes the applications much easier to update, maintain and backup.

A customer or employee can access your web app (much like they do a website) via a secure login and password.

Web applications can be built to serve many different purposes, but here are some ideas to get you thinking:

  • Process payments online for your products or services
  • Track business operations to help identify issues and help improve processes
  • Automate manual tasks to reduce cost and human error
  • Organise and manage customer/employee data and handle communications
  • Capture and report on business KPI and performance targets
  • Share and collaborate on projects which have outgrown spreadsheets and/or legacy database systems
  • Make your business functions available online 24/7

Are web applications secure?

All incoming and outgoing requests should be secured by using a secure connection known as HTTPS, which digitally encrypts all data flowing back and forth. In addition all saved sensitive data should be encrypted meaning the data is scrambled using a complex algorithm.

If you would like to learn more or discuss how a web application could benefit your business then get in touch here.